How to Recover Deleted Excel Files on Mac [Using 4 Tested Methods]

If your work involves a lot of calculations, you're probably no stranger to Excel spreadsheets. These are files, typically with the “.xlsx” file extension, that contain a multitude of computations and operations to be performed.

When you work with multiple Excel files, you might accidentally close one without saving or mistakenly delete an important Excel file. Don't worry! In this article, we'll guide you through how to recover deleted Excel files on your Mac.

• Solution 1: Recover Deleted Excel File on Mac with Software?
• Solution 2: Find the Deleted Excel File in Mac Trash
• Solution 3: Restore Deleted Excel File from Time Machine
• Solution 4: Free Recovery for Deleted Excel Files on Mac

Yes, you can recover deleted Excel files on a Mac. Here's a step-by-step guide: 1. **Check the Trash**: First, check your Trash folder to see if the deleted Excel file is still there. If found, simply drag it back to your desired location. 2. **Time Machine Backup (if available)**: If you have Time Machine backup enabled, connect your backup drive and open Time Machine. Navigate through the timeline to find the point where the file was still present, then select the file and click "Restore". 3. **Use a Data Recovery Software**: If the above methods don't work, you can use data recovery software. There are several options available, such as Disk Drill, tools Data Recovery Wizard, or Stellar Data Recovery. Download and install one of these tools, launch it, and follow the on-screen instructions to scan your hard drive for deleted files. Once the scan is complete, you should be able to locate and recover the Excel file. Remember, the chances of successful recovery depend on whether the deleted file hasn't been overwritten by new data. The sooner you attempt recovery, the higher the likelihood of success.

Yes. As we all know, items deleted on a Mac are moved to the Trash app and stay there for 30 days before being permanently erased. So, if you want to recover deleted Excel files on Mac, a quick fix is to restore deleted Mac files from Trash.

How to Recover Deleted Excel Files on a Mac

But what if you are unable to find the deleted Excel file in the Recycle Bin? The answer lies in using a third-party file recovery software. Read on to know more!

Solution 1: Recover Deleted Excel Files on Mac with Software If you accidentally deleted your Excel files, you can try using data recovery software to retrieve them. Here are some recommended data recovery tools for Mac: 1. **Stellar Data Recovery for Mac**: Stellar Data Recovery is a powerful tool that helps you recover lost, deleted, or formatted Excel files. Follow these steps: - Download and install Stellar Data Recovery for Mac. - Launch the software and choose the "Recover Data" option. - Select the hard drive or specific location to scan from the list. - Start the scan. The software will search for lost files, including Excel documents. - Preview the found files after the scan is complete. - Choose the Excel files you want to recover and click the "Recover" button. 2. **tools Data Recovery Wizard for Mac**: Another well-known data recovery software with a similar process: - Get and install tools Data Recovery Wizard for Mac. - Open the software and select the disk partition where the files were deleted. - Click "Scan" to begin searching for lost files. - After scanning, filter out Excel files and preview them. - Select the files you want to recover and click "Recover" to save them to a secure location. 3. **Disk Drill for Mac**: Disk Drill is also a reliable data recovery tool: - Download and install Disk Drill for Mac. - Launch the app and choose the drive to scan. - Select the "Search for Lost Data" option. - Wait for the scan to finish, then look for Excel files in the results. - Preview the files, select the items you wish to recover, and click "Recover." Remember to act promptly after deletion, as new data might overwrite the space occupied by the deleted files, reducing the chances of successful recovery. Before recovering, ensure you save the files to a different disk to avoid overwriting the original data.

Most of the time, your deletion will go to the Trash. However, if you deleted it using keyboard shortcuts (like Command + Delete and Command + Option + Delete) or by right-clicking the Excel file and selecting “Move to Trash,” you won't find it there. In this case, you can consider using a professional file recovery tool like tools Data Recovery Wizard for Mac Pro.

With a file recovery tool, you can quickly locate and recover permanently deleted files on Mac. So, even if you can't find the deleted Excel file in the Trash, you can use this powerful file recovery tool to scan your Mac hard drive to locate the deleted Excel file.

Download and install a professional Mac data recovery tool, such as Data Recovery Wizard for Mac Pro. Utilize its powerful scanning capabilities to quickly scan your Mac hard drive for deleted, lost, and unsaved files. Then, select and recover the recoverable files you need. Here are the steps you can follow: 1. Visit the official website and download Data Recovery Wizard for Mac Pro software. 2. Install the software and launch the application. 3. On the main interface, choose the hard disk or specific partition from where you want to recover data, and then click the "Scan" button to initiate the scanning process. 4. The software will perform a quick scan to find lost files. This may take some time, depending on the size of the hard drive and the number of files. 5. After the scan is complete, the software will display all found files. You can filter and preview these files by type, path, or date. 6. Select the files you wish to recover; you can choose multiple files or use the search function to locate specific ones. 7. Click the "Recover" button and choose a safe location to save the recovered files. Avoid saving the files back to their original hard drive location to prevent overwriting other lost data. 8. Wait for the recovery process to finish, and then verify that the recovered files are complete and undamaged. Please note that the success rate of data recovery depends on various factors, including whether the files have been overwritten and the health condition of the hard drive. Therefore, regularly backing up important data is the best strategy to prevent data loss.

Note: You can click "Disk Backup" on the left first to create a backup. The software will recover your documents from the backup image, which can prevent further damage to your disk and data, making it safer and more reliable.

Step 1: Scan the Lost Document

Select the location where you lost your important Word/Excel/PPT/Numbers/Pages document, and then click “Find Lost Files”.

Step 2: Search for the Lost Document on Your Mac

“Data Recovery Wizard for Mac” will immediately start scanning the disk volume you selected. The scan results will be displayed in the left panel. Choose “Documents” to quickly filter out lost DOC/PDF/PPT/XLS files.

Step 3: Recover Lost/Deleted Documents

Double-click to select and preview the desired file. Then, click “Recover” to get your lost document back immediately.

If this article was helpful, remember to share it on social media to let more people know how to recover deleted Excel files on Mac.

Fix 2: Search for the Deleted Excel File in Mac Trash

As mentioned above, you can recover an Excel file deleted within 30 days from the Mac Trash by following these steps:

Step 1. Click the Trash icon in the Dock at the bottom of your Mac screen to open it.

Step 2: Type the name of your deleted Excel file into the search bar, then press “Enter.” If you don't remember the name, search for the file extension “.xlsx” to find all Excel files in the Trash.

Step 3: Right-click on the Excel file you want to recover and select “Move to” > “Original Location” to restore the deleted Excel file.

If you're unable to save an Excel file on your Mac, check out this article on how to recover unsaved Excel files – it might come in handy!

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3 Ways to Recover Unsaved or Lost Excel Files on Mac

This article introduces two methods to help you retrieve lost or unsaved Excel files on your Mac. Read More >>

Solution 3: Recover Deleted Excel File from Time Machine Backup

If you can't find the deleted file in the Trash and want to recover deleted files without software, consider using the built-in backup utility Time Machine. Here are the steps to recover deleted files from Time Machine:

Note: Restoring from an older Time Machine backup might overwrite new data on your Mac, so remember to save any new data before restoring deleted files.

Step 1: Click the Time Machine icon in the menu bar at the top of the screen, and choose Browse Time Machine Backups from the drop-down menu.

Browse Time Machine backups

Step 2: Choose the backup created at a date and time when the deleted Excel file was still available.

Step 3: Click “Recover” to restore the deleted Excel file to its original location.

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Fix 4: Recover Deleted Excel Files for Free on Mac

This is a free data recovery software for Mac that can help you retrieve deleted Excel files. PhotoRec is effective in recovering deleted files, but its operation might be somewhat complex and not very user-friendly for beginners. You could also try using the Data Recovery Wizard for Mac Free tool, which features a straightforward and user-friendly interface, along with a 5GB free recovery quota for trial use.

Please follow the steps below to recover deleted Excel files for free on your Mac:

Step 1: Download and install PhotoRec on your Mac.

Step 2. Open the Terminal app to run the PhotoRec program.

Step 3: Press the arrow keys to choose the location to save the deleted Excel file.

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Step 4: Hit the “C” key to initiate scanning for files on your Mac and recover deleted Excel file from the selected folder.

Conclusions

This article outlines four effective methods to recover deleted Excel files on a Mac: using the tool "Mac Pro Data Recovery Wizard," recovering from the Trash, restoring from a Time Machine backup, and utilizing the free data recovery software PhotoRec.

Among them, using data recovery software is the fastest and most convenient method that allows even a non-technical user to recover a deleted Excel file in 3 simple steps.

How to Recover Deleted Excel Files on Mac? - Frequently Asked Questions

Here are some questions people also ask when searching for how to recover a deleted Excel file from a Mac:

1. Can I recover a permanently deleted Excel file?

Yes, you can recover permanently deleted files on your Mac, including Excel files, using the following methods:

Method 1: Install the Tool Install the Data Recovery Wizard Pro on your Mac and follow the instructions to recover the permanently deleted Excel file.

Option 2. Contact the Data Recovery Service to ask for help from file recovery experts.

Method 3: Restore from an online backup (like iCloud, Google Drive, or OneDrive).

Method 4: Restore from a Time Machine backup to recover the permanently deleted Excel file.

**How to Recover Deleted Excel Sheets on a Mac?** To recover a deleted Excel sheet on your Mac, try these methods: 1. **Restore from the Trash:** - Open the Trash. - Search for the Excel file you want to restore. - Once you locate the correct file, drag it back to your desktop or original save location, and click "Put Back." 2. **Restore from Time Machine Backup:** - If you have Time Machine backups enabled, connect your backup drive. - Open Time Machine and navigate through the timeline interface. - Scroll back to a point before you deleted the Excel file. - Select the file and click "Restore" to bring it back to its original location or a new one. 3. **Use a Third-Party Recovery Tool:** - If the above methods don't work, consider using data recovery software like Stellar Data Recovery, Disk Drill, or Data Recovery Wizard. - Download and install the software, then follow the instructions to scan your Mac's hard drive for deleted files. - Locate the Excel file in the scan results, preview it to confirm its integrity, and proceed with the recovery. 4. **Check Cloud Services:** - If you use iCloud, Google Drive, Dropbox, or other cloud storage services, see if there are any synced copies available. Remember to act promptly, as deleted files can be overwritten by new data, reducing the chances of successful recovery.

You can recover deleted Excel spreadsheets on your Mac using powerful data recovery software. Follow these steps:

Step 1: Install tools Data Recovery Wizard for Mac Pro and select the location where the deleted Excel spreadsheet was originally stored.

Step 2: Click “Search Lost Files” to display all the deleted files from the selected location.

Step 3: Select the deleted Excel file you want to recover and click “Recover” to get it back.