Back up and restore Outlook 2016 for Mac

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Now, backing up and restoring Outlook 2016 for Mac is made easy. The tool provides an effective and secure method for Mac users to easily backup and restore lost Outlook 2016 files. In case you don't have a backup or have lost your Outlook backup, the Mac Data Recovery software can help you recover lost Outlook files.

How to recover lost files from Outlook 2016 for Mac?

Have you lost your Outlook 2016 files from Mac and wondering whether it is possible to recover them? It can be quite annoying when you finally upgrade your Outlook to 2016 version and plan to enjoy the amazing services provided by the application, only to find that your important files are missing. Outlook files on Mac can get lost due to system compatibility issues, crash while starting Outlook, constant requests for activation, inability to send emails, and many other unknown reasons.

Upgrading Outlook on Mac is one of the primary reasons that lead to Outlook users losing their files. Is it possible to recover lost Outlook 2016 files on Mac? How can you do that? The best solution you need is to back up the lost Outlook email files beforehand and restore Outlook 2016 on your Mac.

If you are unaware of how to backup Outlook 2016 files on Mac or how to recover lost Mac Outlook 2016, relax and follow this page to find the exact solution.

Part 1: How to Backup Outlook 2016 for Mac

There are several options for backing up your Outlook 2016 files on a Mac. Two top methods can help you back up Outlook 2016 on your Mac: by exporting Outlook 2016 for Mac items to an archive file, or by creating a full backup of Outlook using Time Machine on your Mac. You can follow either of these methods to back up your Outlook items.

If you don't have a backup of your Outlook files, skip to Part 3 for instructions on recovering a lost Outlook 2016 file without a backup.

Method 1: Back Up Outlook 2016 with Time Machine

If you choose to back up Outlook items, including email, with Time Machine, you need an external storage device set up for Time Machine backups.

Step 1: Connect the empty external drive to your Mac.

Step 2: Click the Apple menu, choose “System Preferences,” and then check “Time Machine.”

Step 3: In the Time Machine preferences, turn Time Machine on by clicking the “On” radio button, then click “Select Backup Disk.”

Step 4: Choose where you want to save your Time Machine backup, then click "Use Disk."

Check the “Back Up Automatically” box to have Time Machine automatically back up everything on your Mac.

Then you can use Time Machine to restore all the missing items, including your Mail files.

Method 2: Back Up Outlook 2016 by Exporting Items to an Archive File

You can also try exporting your Outlook items to an archive file for backup. Here's how:

Step 1: Open Outlook 2016, go to the “File” tab, and click on “Export.”

Step 2. In the Export to Archive File (.olm) section, select the items you want to export, such as mail, tasks, calendar, notes, and contacts, then click Continue.

Step 3: In the “Save As” window, choose the “Downloads” folder under “Favorites,” then click “Save.”

Step 4. When the process is over, click “Finish” to conclude the task.

Part 2: Recover Lost Outlook 2016 for Mac from Backup

If you had backed up the lost Outlook 2016 file on your Mac, congratulations! If you had backed up your Outlook emails or other crucial data using Time Machine or exported OLM files from Outlook, follow the given tips to restore the missing Outlook files on your Mac.

Method 1: Restore Outlook 2016 for Mac Files from Time Machine Backup

Whether or not you've upgraded to Outlook 2016, it's highly recommended that you back up important Outlook files. A backup can save the day when something goes wrong. So how do you back up Outlook 2016 for Mac? Time Machine on your Mac can help with that.

If you have a backup of your Outlook files on an external disk, you can recover them directly from the disk when they're lost. If the backup is stored on a Mac, you'll find it in the relevant volume.

Step 1: Connect the Time Machine backup disk to your Mac.

Step 2: Click the Time Machine icon in the Dock, and then open Time Machine.

Step 3: Click on the timeline to locate your backed up Outlook 2016 file and then hit “Recover”.

Method 2: Restore Outlook 2016 for Mac by Importing a Backup File

Step 1: Open Outlook and click 'Import' under the 'Tools' tab.

Step 2: Select “Outlook for Mac Archive File (.olm)” and then click “Continue.”

On your Mac, locate the .olm file and choose Import.

Part 3: Recover Lost Mac Outlook 2016 Files without Backup

If there is no backup, or you even lost Outlook 2016 backup on Mac, the last resort would be to seek help from a powerful Mac file recovery software.

If you search for Outlook file recovery software online, you might not find an ideal solution. Toolwiz has solved all these problems with its professional Mac File Recovery Software – Toolwiz Data Recovery Wizard for Mac.

This software allows users to easily recover all their lost content in just three steps. All you need to do is download the software and get a license code to activate it. Then, you can restore your lost Outlook 2016 for Mac files in just three simple steps:

Step 1: Select the disk location where the lost data and files were stored (it can be an internal HDD/SSD or a removable storage device). Click the Scan button.

Select the location of the lost data and click “Scan”.

Step 2: The software will immediately scan the selected disk volume and display the scanning results in the left pane.

Step 3: Select the files you want to recover from the scan results and click on Recover Now to get them back.

Click on the “Recover Now” button to retrieve lost data from your Mac.

After the recovery process is complete, locate the Outlook 15 folder and copy it back to /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles. Restart Outlook 2016, and you should be able to view and access your lost Outlook mail and other data again.