Sync Files Between Computers Without Cloud Services (3 Alternative Methods)

With much of our data existing in digital form, the need to synchronize files across different computers has become increasingly important. Whether it's personal or professional data, having the most up-to-date version on multiple devices is crucial. While cloud-based solutions offer convenience, you might be seeking a faster and more secure alternative. Traditional methods of file sharing, like USB flash drives, can be time-consuming and require manual effort.

This article explores effective methods for synchronizing files between computers without relying on cloud storage. In addition to enhancing data privacy and security, these methods offer increased efficiency and better control over file management. Detailed steps will guide you in effectively utilizing each approach.

【Pros and Cons】Using Cloud Sync for File Transfer between Computers

It is common to use cloud storage to synchronize files across computers, and there are many benefits to doing so, but also potential drawbacks.

Advantages:

• Users can access their files from any Internet-connected device.
• Cloud storage services automatically synchronize files across all devices.
• In case of device failure or loss, stored files can be recovered from the cloud.
• Cloud storage offers collaboration features, allowing multiple users to work on the same file simultaneously.

Disadvantages:

• Storing confidential data in the cloud may pose security concerns.
• Access is reliant on a stable internet connection.
• Add-on features and extra storage space often come with additional costs.
• Cloud storage providers may collect user data for various purposes.

Given the drawbacks of cloud syncing, and many people's desire to keep their information private, there is a lot of interest in other ways to sync files between computers. If you're one of those people, read on.

This article offers three ways to sync your files without using cloud storage. Read on to learn how.

Option 1: Sync files between computers with free file sync software

In both personal and professional contexts, there is often a need to synchronize files between computers. You can use free file synchronization tools to address privacy concerns with cloud storage and enable offline file sharing.

Todo Backup Tools is a free software that ensures data safety with file synchronization. It excels in automatically syncing data and maintaining data integrity. With options for one-way sync and two-way sync, you can synchronize files to an external hard drive or sync files between your desktop and laptop.

Its backup and disaster recovery features protect users from threats like cyberattacks. Its cloning function enables users to create complete replicas of their data. Additionally, the software prioritizes user convenience by supporting incremental sync, ensuring only changed data is synced to minimize time and resource consumption. Encryption and compression further enhance data security and optimize storage space. Scheduled sync and intelligent backup options provide flexibility and automation.

Main features of Todo Backup file synchronization:

This free software is the best option for syncing files between computers without using cloud services.

Note: When selecting the destination location for the files you want to sync (the other computer), you will need to choose the NAS and enter the target computer's IP address to verify the credentials for connecting to the NAS. For more information, see How to sync files between your desktop and laptop. Now, follow the step-by-step guide below to sync your files right away.

Step 1: Launch Todo Backup and then click the “New Sync” button at the bottom left.

Click the Sync button

Step 2: Click on Select Sync Folder on the left-hand side.

Step 3. Choose the folder you want to synchronize, then click OK. The source folder can be a folder on your desktop, My Documents, Favorites, Computer, Network, or a NAS.

Step 4. Choose the destination location for your synced files. You can opt for either a Two-Way Sync or a One-Way Sync method, as needed.

Select the location to sync

TIP: By clicking the Options button, you can choose a Synchronization Schedule to set your synchronization tasks to run daily, weekly, on event, or in real time.

Step 5: Click Sync Now to start the sync.

Step 6. Wait for the sync to complete; you can monitor its progress in the “Files Syncing” column in the top-left corner.

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Option 2: Synchronize files between computers via the Internet

Windows 10 includes a file-sharing feature that lets you effectively synchronize folders between two computers. You can sync files over a network, create shared folders with custom permissions, ensuring easy access and syncing of files across your network. To use the built-in file-sharing feature to synchronize files over a network in Windows 10, follow these steps:

Right-click the folder you want to share, select “Properties,” then open the “Sharing” tab. Click “Advanced Sharing.” Check “Share this folder.” Then click “Permissions” to set up access.

Step 2: Click Add, and then add the user or group to the folder that you want to sync.

Step 3: Type the user's name, and then select the permissions you want (Full Control, Change, or Read Only). Click OK to confirm your settings.

You can access shared folders on other computers on the same network by pressing Windows logo key + R to open the Run box, or type \computername in the Run box.

Related Read: Sync Files Between Computer and USB in Windows 11/10

Method 3: Sync Files Between Computers Using Remote Desktop Tools

You can use Remote Desktop Connection to transfer files, which offers seamless data synchronization between different devices. Here's how to share and synchronize files between two computers using Remote Desktop Connection: 1. **Enable Remote Desktop on both computers:** - On the computer you want to access remotely (the "host" computer), ensure Remote Desktop is enabled. Go to "System Settings" > "Remote Settings," and check the box that says "Allow remote connections to this computer." 2. **Obtain the host computer's IP address:** - To connect to the host, you'll need its IP address. Open the Command Prompt and type "ipconfig." Note down the IPv4 address. 3. **Set up any necessary firewalls or routers:** - Ensure your firewall and router settings allow incoming Remote Desktop connections on port 3389. 4. **Install Remote Desktop Client:** - If you're using a Windows computer, the Remote Desktop client is built-in. For other operating systems like macOS or Linux, you may need to download a third-party application like Microsoft Remote Desktop for macOS or xfreerdp for Linux. 5. **Connect to the host computer:** - On the client computer, open the Remote Desktop client, enter the host's IP address, and provide any required credentials (username and password). 6. **Transfer files:** - Once connected, you can access the host computer's files and folders as if you were physically sitting in front of it. Simply copy the files you want to transfer from one computer to another using standard copy-paste or drag-and-drop functions. 7. **Sync files:** - For automatic file synchronization, consider using a cloud service like Dropbox, Google Drive, or OneDrive. Install the service on both computers and sync the relevant folders. This way, changes made on one computer will be reflected on the other. Remember to disconnect the Remote Desktop session when you're finished to ensure security.

Step 1: Search for "RDP", and open the "Remote Desktop Connection" app.

Step 2: Click on "Show options."

Step 3: Go to Local Resources and click on More. Here, you can select the local devices and resources you want to access during the remote session.

Step 4: Check the boxes next to the resources you need, and click OK.

Step 5: Go back to the General tab, and enter your credentials for the remote Windows server. Click Connect to log in.

Step 6: Open the folder that contains the files you want to transfer. The remote computer's file explorer will list the drives on your local PC. You can drag and drop data between the two machines.

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Last Words

Data synchronization ensures seamless access to data across multiple devices. Cloud storage solutions have long been used for storing and sharing data. However, users may face privacy concerns and require an internet connection. By synchronizing files between computers without the cloud, individuals gain more control and efficiency in managing their digital assets.

This article explores the best methods for syncing files between computers without cloud services, ranging from web-based synchronization to remote desktop tools. Among all the options, the Todo Backup tool stands out as an exceptional solution. With its scheduled synchronization feature and emphasis on data protection, it is the top choice for syncing files between computers.

Frequently Asked Questions About File Synchronization Without Cloud Sync

How can I automatically sync files between two computers?

To automatically synchronize files between two computers, you can utilize various methods, such as built-in features of your operating system or third-party software. One of the best methods for automatic file synchronization is by using the Todo Backup tool. With its efficient data synchronization and management capabilities, you can ensure the integrity of your data.

What's the difference between cloud storage and file synchronization?

Cloud storage and file synchronization share a similar objective but differ in functionality and application. Cloud storage involves storing data on remote servers provided by a third-party service. Users can access and manage their files from any device with an internet connection. File synchronization, on the other hand, ensures that files remain consistent across multiple devices. It automatically updates any modifications to files in real-time.

Should I use Google Drive or Backup and Sync?

Google Drive is a cloud storage service for storing and sharing data online, while Backup and Sync is used for synchronizing data between computer hard drives. If you're looking to remotely store or share data, Google Drive would be the appropriate choice. However, if you need frequent updates to your data across devices, Backup and Sync can be utilized for synchronization.